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FERPA for Faculty and Staff
Student Privacy Rights Under FERPA
The 91Â鶹ÊÓƵ recognizes the privacy rights of students and former students as guaranteed by the federal Family Educational Rights and Privacy Act (FERPA) of 1974. FERPA governs release of, and access to, student education records.
The University considers the following elements of student education records to be directory information:
- Name, former name, date and place of birth/age, major fields of study, email address, class level, address (local and permanent), photograph, dates of attendance, enrollment status, campus employment, degrees, awards, academic honors, telephone number (campus/local and permanent), weight and height of members of athletic teams, participation in officially recognized activities and sports, expected and actual dates of graduation.
Directory information, as defined above, may be disclosed without the student’s consent unless the student has prohibited the disclosure of student directory information. Students who have chosen to prohibit the disclosure of student directory information have a "confidential" indicator on their student records.
Aside from these considerations, 91Â鶹ÊÓƵ faculty and staff may not disclose personally identifiable information (PII) from student education records without the student’s written consent. Non-directory, PII educational record information, includes, but is not limited to, course enrollment activity, credit totals, research activity and projects, grade data, academic standing and g.p.a. information, internship/residency placements, academic integrity/disciplinary action information, etc.
Letters/Statements of Recommendation
A student who seeks a letter or statement of recommendation from a University (School) Official must authorize the action by completing the FERPA Authorization Form for Letters/Statements of Recommendation. Students are instructed to read, complete and sign the form before delivering it to the School Official(s) from whom the student seeks a letter of recommendation or reference. A separate form must be submitted for each recipien